It is essential to keep confidential information safe from being viewed by the public regardless of whether you handle sensitive data on customers and employees or keeping confidential documents on company accounts or deals. There are a variety of ways confidential information can be stolen in the event of malicious actors getting access to employees’ email addresses or by stealing usernames and passwords. Find out how you can safeguard your business data and prevent a breach.
Use security measures such as two-factor authentication, encrypted files, current antivirus software, malware scans and auto-logout, to ensure that your electronic documents are protected exactly the same way as physical records. Furthermore, using secure cloud-based storage or network drives to save and store documents will reduce the possibility of loss or theft.
Another method of preventing the unauthorized use of electronic documents is to require an electronic signature before anyone can access them. This is a gaining popularity feature that helps companies confirm the identity of individuals before granting them access to their confidential documents. It also helps ensure the highest level of security for documents, since any changes are detected instantly.
Custom permissions can aid in achieving more security by allowing managers to control how sensitive files are printed, opened, and copied. In addition the restriction can be put on the kinds of changes that can be made to a document, such as changing text or design. A examine trail can also be added to restricted files, allowing administrators to monitor user activity and identify any unauthorized modifications.
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